POSITION TITLE: Project Accountant
DURATION OF CONTRACT: One year (renewable)
DUTY STATION: ACB Headquarters, Los Baños, Laguna, Philippines
DEPARTMENT: Finance and Administration
DIVISION: Accounting
IMMEDIATE SUPERVISOR: Chief Accountant

TERMS OF REFERENCE

A. BACKGROUND

The ASEAN Centre for Biodiversity (ACB) is an intergovernmental organisation established through an agreement among the Governments of the Member States of the Association of Southeast Asian Nations (ASEAN) in 2005. The ACB facilitates cooperation and coordination among the members of ASEAN, and with relevant national governments, regional and international organisations, on the conservation and sustainable use of biological diversity and the fair and equitable sharing of benefits arising from the use of such biodiversity in the ASEAN region. Since its establishment, the ACB has lived up to its mandate of strengthening national and regional capacity for biodiversity conservation.

The ACB is seeking dynamic, innovative and committed candidates for the position of Project Accountant. The Project Accountant will be responsible for executing necessary financial and accounting functions related to the partner-funded projects of the ACB.

B. SCOPE OF DUTIES

Under the Finance and Administration Department and supervision of the Chief Accountant, the Project Accountant will perform the following:

1. Maintain operations of the financial management system for the ACB Small Grants Programme (SGP), in coordination with the Director for Programmes, the SGP Project Coordinator, and the Accounting Officer:

1.1 Monitor the progress of funds disbursement and overall flow of funds from KfW to ACB to Grantees;
1.2 Review the budgetary requirement and certify budget availability prior to processing of transactions;
1.3 Monitor and maintain updated reports on expenditures and fund balance; and
1.4 Preparation and submission of financial reports to KfW;

2. Maintain operations of the financial management system, reporting, monitoring and evaluation of other partner-funded projects of the ACB;
3. Assist in monitoring the implementation and execution of the components stated and agreed upon for each of the project proposals;
4. Prepare monthly financial statements of projects and other accounting schedules in the preparation of the annual financial statements of the ACB
5. Carry out any other duties that may be required to ensure smooth operation of the Accounting Division; and
6. Perform other related tasks as may be assigned by the Supervisor/s from time to time.

C. QUALIFICATIONS

Education and Work Experience:

• Bachelor’s Degree in Accountancy, Accounting or other related field, and with at least three (3) years of work experience in accounting and finance.

Skills and Eligibility:

• Certified Public Accountant
• Strong interpersonal, communication, leadership and training skills, and good organisational and advocacy skills
• High level of analytical and written communication skills to produce descriptive financial reports
• Excellent skills working with office applications (MS Excel, Word, and PowerPoint); familiarity with electronic presentation techniques and ability to operate with online or web-based applications
• Working knowledge of financial/accounting system
• Understanding of contracts and agreements
• Ability to work independently and to effectively manage different tasks

Nationality

• Must be a citizen of the Philippines

Other Preference:

• Previous work experience in a regional or international organisation in the ASEAN is an advantage.
• External audit experience is preferable.

D. COMPETENCY REQUIREMENTS

Core Values:

• Integrity, professionalism, and respect for diversity
• Cultural, gender, religion, race, nationality, and age sensitivity and adaptability
• Treats all people fairly
• Prudence, dependability, and accountability

Core Competencies:

• Communication, teamwork, planning and organising, accountability, commitment to continuous learning, and technological awareness.

E. TIMELINE FOR THE SELECTION PROCESS

Position Announcement : 29 February 2024
Application Period : until 28 March 2024
Review of Application and
Selection of Candidate : March 2024

F. APPLICATION PROCEDURE

Applicants should prepare the following and send all to [email protected]:

1. A letter of intent of no more than two pages, elaborating how his/her qualifications and experiences make him/her suitable for the position. Address the letter to Executive Director Dr. Theresa Mundita S. Lim. JP 2024-07 Project Accountant should be indicated in the aforesaid letter.
2. Updated curriculum vitae, and diploma, or transcript of records and,
3. A completed Job Application Form (which can be downloaded here)

(**if the link does not download automatically, please RIGHT-CLICK on the link and select OPEN LINK IN NEW TAB or SAVE LINK AS)

Interested applicants are advised to visit www.aseanbiodiversity.org for further details on eligibility and documentary requirements for the subject post. Deadline for submission of completed applications is on 28 March 2024. Only applications with complete documentary requirements (Letter of Intent, completed Job Application Form, and curriculum vitae) will be processed. Applications received beyond this date will not be considered. Only shortlisted candidates will be given due notice. Previous applicants may apply again.

G. ADDITIONAL INFORMATION

The ASEAN Centre for Biodiversity (ACB) does not ask for payment at any stage of its recruitment process (application, processing, training, interviewing, testing or other fee) nor authorises anyone to officially receive applications from prospective candidates, except through the ACB Human Resources Division. We advise the public to be vigilant when dealing with financial transactions online and to report any suspicious individuals or accounts representing the ACB.