POSITION TITLE : International Affairs and Treaties Officer
DEPARTMENT/OFFICE : Office of the Executive Director
DIVISION : International Affairs and Treaties
DUTY STATION : ACB Headquarters, Los Baños, Laguna, Philippines
IMMEDIATE SUPERVISOR : International Affairs and Treaties Division Director
TERMS OF REFERENCE
A. BACKGROUND
The ASEAN Centre for Biodiversity (ACB) is an intergovernmental regional centre of excellence established through an agreement among the Governments of the Member States of the Association of Southeast Asian Nations (ASEAN) in 2005. The ACB facilitates cooperation and coordination among the members of ASEAN, and with relevant national governments, regional and international organisations, on the conservation and sustainable use of biological diversity and the fair and equitable sharing of benefits arising from the use of such biodiversity in the ASEAN region. Since its establishment, the ACB has lived up to its mandate of strengthening national and regional capacity for biodiversity conservation.
The International Affairs and Treaties (IAT) Division is responsible for protocols and diplomatic relations, as well as in the coordination and communications with the Department of Foreign Affairs in the Host country, Offices of Permanent Representatives and Missions to ASEAN, and Secretariat of international conventions and organisations outside of ASEAN. The IAT Division can also serve as the entry point for potential partnerships with dialogue and development partners. It is also responsible for facilitating discourse, as well as regional and global and policy support to the AMS on the CBD, various biodiversity-related meetings and conventions, and other multilateral environmental agreements.
The ACB is seeking dynamic, innovative, and committed candidates for the position of International Affairs and Treaties Officer. The International Affairs and Treaties Officer is responsible for the technical, protocol, and administrative support of the Division.
B. SCOPE OF DUTIES
Under the International Affairs and Treaties Division of the Office of the Executive Director (OED) and the supervision of the International Affairs and Treaties Division Director, in close coordination with other Departments, the International Affairs and Treaties Officer will perform the following tasks:
a. Technical Support
i. Assist the International Affairs and Treaties Division Director in reviewing and developing policy recommendations to the Executive Director on the following matters:
ii. Strengthening relations and linkages of the ACB with the AMS, and with dialogue and development partners;
iii. Enhancing the cooperation of the ACB with the ASEAN Secretariat, UN Convention on Biological Diversity (CBD), other intergovernmental bodies, as well as regional and international non-government organisations, and other stakeholders, essential to the achievement of the mandate and objectives of the ACB;
iv. Effectiveness of existing ACB policies pertaining to AMS relations and dealings with governments, as well as with regional and international organisations;
v. Identify, monitor and evaluate policy issues and formulate policy responses and/or develop information resources and new policy positions;
vi. Provide policy support to ACB programmes and activities;
vii. Assist in the preparation of working documents on ASEAN meetings, and workshops; and
viii. Assist in the implementation of the Knowledge Management Plan.
b. Protocol Support
i. Provide support during visits and the reception of high level officials and dignitaries of the AMS, governments, and international organisations in ACB-organised meetings and dialogues;
ii. Provide liaison support during diplomatic visits of the Executive Director; and
iii. Assist in the preparation and updating of the country profiles of AMS, country representations, and development partners, and keep protocol-related documents.
c. Administrative Support
i. Assist the International Affairs and Treaties Division Director in drafting correspondence and other communications, and
ii. In coordination with the Office of the Executive Director, coordinate with relevant agencies and partners and set and follow-up appointments, meetings and/or dialogues.
d. Perform other related tasks as may be assigned by supervisor/s from time to time.
C. QUALIFICATIONS
Education and Work Experience
Bachelor’s degree in law, legal management, political science, international relations, economics, communication, environmental science, and/or related fields or any related fields with at least three (3) years work related experience in policy work, programmes regulations, rules, procedures and practices, or its equivalent requirements:
Bachelor’s degree in non-related fields with at least five (5) years of work-related experience in policy work, programmes regulations, rules, procedures and practices
Skills
Candidates must have interest in policy bringing about change, excellent research skills, and the ability to analyse, synthesise and communicate complex information to different audiences in a clear and concise manner.
Candidates should be highly organised, confident team players, able to use IT effectively, and with well-developed written and verbal communication and interpersonal skills for building relationships with a range of people holding different views
Other Preferences:
Previous work experience in a regional/international organisation in the ASEAN region is an advantage
Nationality
Must be a citizen of the Philippines
D. COMPETENCY REQUIREMENTS
Core Values
Integrity, professionalism, and respect for diversity
Cultural, gender, religion, race, nationality and age sensitivity and adaptability
Treats all people fairly
Prudence, dependability, and accountability
Core Competencies
Communication, teamwork, planning, and organising, accountability, commitment to continuous learning, and technological awareness.
E. APPLICATION PROCEDURE
Applicants should prepare the following and send all to [email protected]:
A letter of intent of no more than two pages, elaborating how his/her qualifications and experiences make him/her suitable for the position. Address the letter to Executive Director Dr. Theresa Mundita S. Lim. JP 2024-17 International Affairs and Treaties Officer should be indicated in the aforesaid letter.
Updated curriculum vitae, and diploma, or transcript of records and,
A completed Job Application Form (which can be downloaded here)
(**if the link does not download automatically, please RIGHT-CLICK on the link and select OPEN LINK IN NEW TAB or SAVE LINK AS)
Interested applicants are advised to visit www.aseanbiodiversity.org for further details on eligibility and documentary requirements for the subject post. The deadline for submission of completed applications is on 16 May 2024. Only applications with complete documentary requirements (letter of Intent, completed Job Application Form, and curriculum vitae) will be processed. Applications received beyond this date will not be considered. All applicants will be given notice as to the status of their application. Previous applicants may apply again.
F. ADDITIONAL INFORMATION
The ACB does not ask for payment at any stage of its recruitment process (application, processing, training, interviewing, testing or other fee) nor authorises anyone to officially receive applications from prospective candidates, except through the ACB Human Resources Division. We advise the public to be vigilant when dealing with financial transactions online and to report any suspicious individuals or accounts representing the ACB.
